How to send a scan document to an email

Once you've scanned a document, the next thing you usually want to do is send it to someone. Email is still the most common way. Below is why we think it's worth doing from the app, and the exact steps for Gmail and Outlook.

Why use the scan documents and send to email feature of Easy Scanner

Easy Scanner is a mobile app for scanning documents, cards and pictures. People use it for accounting paperwork, class notes, research, legal documents and plenty more. Here's what you get from sending scans straight from the app.

Convenience

You can send a document to a customer, coworker or your boss the minute you scan it, without getting up to find a scanner or a computer. If you're a freelancer working from a cafe, this is most of the job.

Time-saving

Say you're sick and miss a class before an exam. Ask a friend to scan their notes with Easy Scanner and email them to you.

Why not just take photos? Because a scan comes out cropped, straight and easy to read, with the pages in the right order. Photos from a camera roll tend to be tilted, shadowy and out of sequence. With a proper scan, you don't fall behind just because you were out sick.

Accessibility

Finding a document is much easier when your scans are sorted into folders instead of mixed in with your photos. Sign in with your Easy Scanner account on iOS and your files are there. They sync to your account on Android too, so switching phones doesn't mean losing anything.

How do I send a scanned document by email?

First you need a scanned document to share. Here's how to make one:

1. Put the document on a flat surface
2. Tap Scan in the app
3. Tap the circle button to capture each page you want to add
4. Tap Next to adjust the pages. You can apply filters, crop, reorder, rotate and add pages here
5. Enter a file name

Send through Gmail

1. Tap the document you want to share
2. Tap the share icon
3. Choose the file type: PDF or Images
4. Select Gmail
5. Enter the recipient's email address (or pick it from your contacts) and add a subject
6. Tap Send

Send through Outlook

1. Select the document you want to share
2. Tap the share icon
3. Choose the file type: PDF or Images
4. Select Outlook
5. Enter your customer's or coworker's email address and a subject
6. Tap Send

A quick tip: if the person on the other end needs to print or sign the file, send it as a PDF. Images are better when they just need to glance at it on their phone.

Related questions

1. How do you scan documents to email?
2. How do you email a scanned document?
3. How do you scan and email something?